Have you ever found yourself fumbling with a stapler, trying to figure out how to insert the staples correctly? This seemingly simple task can be frustrating if you don’t know the proper technique. But fear not! Here’s a comprehensive guide to help you master the art of stapling, so you can effortlessly keep your documents organized and secure. We’ll cover everything from choosing the right staples to loading them into the stapler and stapling your documents with precision.
Before you begin, it’s important to select the appropriate staples for your stapler. Staplers typically use standard staples, which come in various sizes. The size of the staple you need depends on the thickness of the paper you’re stapling. Once you’ve chosen the right staples, let’s move on to loading them into the stapler.
Loading staples into a stapler is a straightforward process. First, open the stapler’s magazine by pressing the release button. Next, insert the staples into the magazine, making sure the legs of the staples face the correct direction. Most staplers have a small indicator that shows which way the staples should face. Once you’ve inserted the staples, close the magazine and you’re ready to start stapling.
Loading the Stapler
Step 1: Locate the Stapler’s Magazine: Identify the small metal compartment at the bottom or back of the stapler; this is the magazine where the staples are stored.
Step 2: Open the Magazine: Depending on the stapler design, the magazine may have a latch or button that you need to press or release to open it.
Step 3: Insert the Staples: Hold the staples in one hand and carefully align them with the opening of the magazine. Gently push the staples into the magazine, ensuring they are positioned correctly.
Step 4: Position the Magazine: Once all the staples are loaded, close the magazine and ensure it is securely in place. Check that the magazine snaps or locks into position to prevent the staples from falling out.
Step 5: Capacity Check: Most staplers have a designated capacity for staples, typically indicated on the stapler’s body or in the instruction manual. Avoid overfilling the magazine to prevent jamming and ensure optimal performance.
Table: Staple Capacity Guide
| Stapler Type |
Capacity |
| Mini Stapler |
10-20 staples |
| Standard Stapler |
20-50 staples |
| Heavy-Duty Stapler |
Up to 100 staples |
Inserting the Paper
Inserting the paper into the stapler is a straightforward process, but there are a few steps you should follow to ensure it is done correctly. Firstly, gather the documents you wish to staple and ensure they are aligned in the desired order. Once you have your documents prepared, follow these steps:
- Open the stapler: Locate the stapler’s handle and pull it up to open the stapling mechanism.
- Insert the paper: Position the documents evenly between the metal jaws of the stapler. Ensure the edges of the paper are aligned with the edge of the stapling mechanism for a precise staple.
- Adjust the depth: Some staplers have adjustable depth settings. If your stapler has this feature, adjust the depth to suit the thickness of the paper stack. A deeper setting is required for thicker paper, while a shallower setting is suitable for thinner paper.
- Close the stapler: Once the paper is inserted correctly, push the handle down firmly to staple the documents together. The stapling mechanism will drive the staples through the paper, securing them in place.
Tips for Inserting Paper
| Tip |
Description |
| Check paper orientation |
Ensure the papers are aligned in the correct orientation before inserting them into the stapler. |
| Adjust staple depth |
For optimal stapling, adjust the stapler’s depth setting to match the thickness of the paper. |
| Avoid overloading |
Do not overload the stapler with too many sheets of paper. This can jam the mechanism and damage the stapler. |
Selecting Stapling Position
For optimal stapling success, carefully selecting the stapling position is essential. Consider the following factors:
1. Paper Orientation
Determine the orientation of the papers to be stapled. Staples can be inserted vertically (portrait) or horizontally (landscape).
2. Margin Spacing
Choose a stapling position that provides sufficient margin space from the paper’s edge. This ensures that the staple holds the papers securely without tearing.
3. Staple Penetration
The ideal staple penetration depth depends on:
| Paper Thickness |
Staple Size |
Recommended Penetration Depth |
| 1-5 sheets |
Standard (#10) |
1/4 inch (6.35 mm) |
| 6-10 sheets |
Medium (#15) |
1/2 inch (12.7 mm) |
| 11-20 sheets |
Heavy (#20) |
3/4 inch (19.05 mm) |
| 21+ sheets |
Extra Heavy (#24) |
1 inch (25.4 mm) |
Proper staple penetration depth ensures that the staple holds the papers firmly without piercing through the back side. Adjust the stapler’s depth setting accordingly.
Aligning the Paper for Stapling
Precision is key when aligning the paper for stapling. Follow these steps to ensure accurate and secure binding:
- Establish a Baseline: Create a straight line on the paper where you want the staples to go. Use a ruler or a fixed object as a guide.
- Position the Paper in the Stapler: Insert the paper into the stapler’s U-shaped channel. Ensure that the baseline you created aligns precisely with the stapler’s depth guide.
- Check Alignment: Inspect the paper’s alignment before stapling. Hold it up to a light source to check if the edges are evenly spaced and the baseline is straight.
- Consider Paper Thickness: For thicker paper, adjust the stapler’s depth guide to accommodate the extra thickness. This prevents the staples from tearing through or getting jammed.
- Staple Alignment Table: Use this table as a reference guide for optimal stapling alignment:
| Number of Sheets |
Recommended Staples |
Depth Guide Setting |
| 1-10 |
Standard (26/6) |
Low |
| 11-25 |
Heavy-Duty (24/8) |
Medium |
| 26-50 |
Extra-Heavy-Duty (21/10) |
High |
Applying Pressure to Staple
To apply pressure to staple, you will need to use your hand or a stapler. If you are using your hand, place your thumb on the top of the stapler and your forefinger on the bottom. Squeeze the stapler together until the staples are inserted into the paper. If you are using a stapler, place the paper in the stapler and squeeze the handle. The stapler will automatically insert the staples into the paper.
Here are some tips for applying pressure to staple:
- Use a firm grip when squeezing the stapler.
- Squeeze the stapler until the staples are fully inserted into the paper.
- If you are using your hand, be careful not to pinch your fingers.
The following table provides a summary of the steps involved in applying pressure to staple:
|
| **Using a hand:** |
Place your thumb on the top of the stapler and your forefinger on the bottom. Squeeze the stapler together until the staples are inserted into the paper. |
| **Using a stapler:** |
Place the paper in the stapler and squeeze the handle. The stapler will automatically insert the staples into the paper. |
Loading the Stapler
1. **Open the stapler’s loading mechanism:** Locate the lever or button on the back of the stapler and press or slide it to open the loading area.
2. **Insert the staples:** Hold the staples with the points facing outwards and insert them into the loading area. Ensure that the staples are aligned correctly, with the flat side facing the anvil (the flat surface that holds the paper against).
3. **Close the loading mechanism:** Once the staples are inserted, close the loading area by pressing or sliding the lever or button back into place.
Adjusting the Stapling Depth
4. **Locate the depth adjuster:** Look for a dial or sliding mechanism on the stapler that allows you to adjust the depth of the staples.
5. **Set the desired depth:** Turn the dial or slide the mechanism to set the desired depth. A deeper depth will staple through more sheets of paper.
Stapling Papers
6. **Insert the papers into the stapler:** Align the papers evenly and insert them into the stapler’s throat. Ensure that the edges of the papers are aligned with the stapling line.
7. **Press the handle:** Squeeze or push down on the handle of the stapler to drive the staples into the papers.
Removing the Stapled Papers
8. **Locate the paper guide:** Identify the metal or plastic guide that holds the papers in place.
9. **Push the papers against the guide:** Gently push the papers towards the back of the stapler, along the paper guide.
10. **Remove the stapled papers:** Once the staples are dislodged, pull the papers out of the stapler’s throat.
Unjamming the Stapler
11. **Remove the jammed staples:** Open the stapler’s loading mechanism and carefully remove any jammed staples using pliers or tweezers.
12. **Clear the paper path:** Check the stapler’s throat and paper guide for any stuck paper and remove it gently.
13. **Reinsert the staples and close the stapler:** Once the stapler is clear, insert new staples and close the loading mechanism.
Troubleshooting Common Stapling Issues
14. **Staples not penetrating the paper:** Increase the stapling depth or check that the staples are facing outwards.
15. **Staples jam or tear the paper:** Use high-quality staples and ensure that the staples are not bent or damaged.
16. **Staples do not hold the papers together:** Tighten the staple tension or try a different brand of staples.
Types of Staplers
There are various types of staplers available in the market, each designed for specific stapling needs. Here are some common types of staplers:
Manual Staplers
These staplers are operated manually by pressing down on the handle. They are generally small and portable, making them suitable for everyday use.
Electric Staplers
Electric staplers are powered by electricity and offer faster and more efficient stapling compared to manual staplers. They are ideal for high-volume stapling tasks.
Heavy-Duty Staplers
Heavy-duty staplers are designed to handle thicker materials, such as cardboard or multiple sheets of paper. They have a sturdy construction and can accommodate more staples than standard staplers.
Long-Reach Staplers
Long-reach staplers have an extended reach, allowing you to staple documents that are difficult to reach, such as those in large binders or folders.
Saddle Staplers
Saddle staplers are used to staple documents in the center, creating a booklet-like finish. They are commonly used for reports, presentations, and brochures.
Tabletop Staplers
Tabletop staplers are larger and heavier than standard staplers and are designed to be placed on a desk or table. They offer increased stability and can handle larger stapling jobs.
Multipurpose Staplers
Multipurpose staplers combine the features of several stapler types, allowing you to staple, punch holes, and even bind documents. They are a versatile option for offices or individuals with diverse stapling needs.
Choosing the Right Staples
Selecting the appropriate staples is crucial for efficient stapling. Consider the following factors when making your choice:
8. Material and Leg Length
Staples come in various materials, including steel, galvanized steel, and stainless steel. Steel staples are the most common and affordable option, while galvanized steel offers improved corrosion resistance. Stainless steel staples are the most durable and resistant to rust, making them suitable for outdoor applications or documents requiring long-term storage.
Leg length, measured in millimeters (mm), determines the thickness of the materials that can be stapled. Common leg lengths range from 6mm to 20mm. Choose a leg length that is slightly longer than the combined thickness of the papers you intend to staple. For reference, here’s a table summarizing the leg length requirements for different paper thicknesses:
| Paper Thickness (mm) |
Recommended Leg Length (mm) |
| 6-10 |
6-8 |
| 10-15 |
8-10 |
| 15-20 |
10-12 |
| 20-25 |
12-14 |
| Over 25 |
14-20 |
Handling Stapler Jams
Stapler jams can be frustrating, but they are usually easy to clear. Here are the steps to follow:
1. Remove the staples
If there are any staples stuck in the stapler, remove them carefully. You can do this with a pair of pliers or a small screwdriver.
2. Open the stapler
Most staplers have a lever that you can lift to open the stapler. Once the stapler is open, you will be able to see the inside of the stapler.
3. Clear the jam
The jam is usually caused by a piece of paper or staple that is stuck in the stapler. Remove the jammed paper or staple carefully.
4. Oil the stapler
If the stapler is jammed frequently, you may need to oil the stapler. Apply a few drops of oil to the moving parts of the stapler.
5. Close the stapler
Once you have cleared the jam, close the stapler and try stapling again.
6. Test the stapler
After you have cleared the jam, test the stapler to make sure that it is working properly.
7. Prevent future jams
To prevent future jams, make sure that you are using the correct size staples for your stapler. You should also avoid stapling too many sheets of paper at once.
8. Get help
If you are unable to clear the jam yourself, you can take the stapler to a repair shop.
9. Troubleshooting tips
Here are some additional troubleshooting tips for clearing stapler jams:
| Problem |
Solution |
| The stapler is jammed, but I can’t see the jam. |
Shine a light into the stapler to try to locate the jam. You may need to use a magnifying glass. |
| The stapler is jammed and I can’t open it. |
Try using a pair of pliers to open the stapler. |
| I’ve cleared the jam, but the stapler is still not working properly. |
The stapler may be damaged. Take the stapler to a repair shop. |
Safety Precautions for Stapling
1. Wear Safety Glasses
Staples can fly off in unexpected directions when they are being loaded or removed from the stapler. To protect your eyes from potential injury, always wear safety glasses when working with a stapler.
2. Keep Fingers Clear of Staples
The sharp edges of staples can easily cut your fingers. Avoid touching staples with your bare hands, and always use a pair of pliers or tweezers when manipulating them.
3. Unplug Stapler Before Loading or Unloading
Electric staplers can be dangerous if they are not handled properly. To prevent electric shock, always unplug the stapler before loading or unloading staples.
4. Never Point Stapler at People
Staples can cause serious injuries if they are fired into someone’s body. Never point a loaded stapler at anyone, and always keep it pointed in a safe direction.
5. Store Stapler Safely
When you are not using the stapler, store it in a safe place out of reach of children and pets. This will help to prevent accidents.
6. Use the Correct Type of Staples
Different staplers require different types of staples. Using the wrong type of staples can damage the stapler or cause it to malfunction.
7. Do Not Overload the Stapler
Overloading the stapler can cause it to jam or break. Always load the stapler with the correct number of staples, according to the manufacturer’s instructions.
8. Keep the Stapler Clean
Dirt and debris can cause the stapler to malfunction. Clean the stapler regularly with a soft cloth or brush to remove any dirt or debris.
9. Inspect the Stapler Regularly
Regularly inspect the stapler for any signs of damage. If you find any damage, stop using the stapler and have it repaired by a qualified technician.
10. Do Not Attempt to Repair the Stapler Yourself
If the stapler is damaged, do not attempt to repair it yourself. This could void the warranty and could also pose a safety hazard. Instead, have the stapler repaired by a qualified technician.
How To Put Staples Into A Stapler
Stapling is a common task in both home and office environments. While it may seem like a simple process, there is a correct way to insert staples into a stapler in order to ensure that the staples are properly aligned and that the stapler functions correctly.
To insert staples into a stapler, follow these steps:
- Open the stapler. Most staplers have a lever or button that you can press to open the stapler.
- Insert the staples. The staples should be inserted into the stapler’s magazine, which is typically located at the back of the stapler. Make sure that the staples are facing the correct direction, with the points facing down.
- Close the stapler. Once the staples are inserted, close the stapler. The stapler should now be ready to use.
People Also Ask
How do you know which way to insert staples?
The staples should be inserted into the stapler’s magazine with the points facing down.
How many staples can you put in a stapler?
The number of staples that you can put in a stapler will vary depending on the size of the stapler. However, most staplers can hold between 100 and 200 staples.
What kind of staples do I need for my stapler?
The type of staples that you need for your stapler will depend on the size of the stapler. You can usually find the recommended staple size on the bottom of the stapler.
